Beginning of the School Year

On the first day of the school year when students return, the office manager of each school should activate the attendance.

In AeriesCS
In AeriesNet

Daily

Teacher records classroom attendance via on AeriesNet/ABI within 15 minutes of each scheduled class period or after the school day begins.

School attendance office runs (or prints) Missing ABI Attendance Report by 9:00 a.m. (or every hour at intermediate school) and timely contacts those teachers to comply.

School attendance office verifies that all teachers take attendance daily. Principal follows up with teachers who do not follow attendance procedures.

If There Are Changes/Discrepancies:

Teachers may always review the attendance record when taking attendance in the 10-day window on AeriesNet/ABI and shall timely report changes or discrepancies to the attendance office. Teachers also have access to Attendance Log to view/track all changes to attendance data at any time.

Attendance Office amends original records as needed.

Tardy

Student who is 30 minutes late for school must report to school attendance office and gets the attendance record updated before report to his/her class.

Absence Verification

School's automated dialing service starts notifying parents about student absence by 10:00 a.m. (?)

School attendance office gathers information on student absences and updates from "unverified" to appropriate code on Daily Attendance by Individual Student or Classroom Roster by Attendance Month.

Reporting Attendance

School attendance office runs Attendance Audit Listing in the week after the end of the school month and corrects all errors, and prints Monthly Summary for Principal to review, sign, and date.

Copy of Monthly Summary is sent to Business Office by the end of the second week after the end of the school month.

(New Monthly reports get reprinted in December, April and June for principal to review, sign and date. Copy of reports is sent to Business Office and old version of reports discarded, replaced with revised version.)

Monthly Enrollment Reconciliation

Business Office reviews Monthly Attendance Summary from each site each month for reasonableness, reconciliation to Aeries.

Business Office enters data into spreadsheet. Data in entered into Revenue Software provided by State and forwarded to LACOE for review and approval. LACOE submits information to CDE.